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The Goods Received Not Invoiced Report provides visibility of goods received into stock that have not yet been invoiced by the supplier.
This report helps users to:
Track outstanding financial liabilities for received goods.
Identify suppliers, branches, or PO lines with pending invoices.
Support month-end accruals and financial reconciliation.
Highlight discrepancies between received goods and expected invoice values.
Maintain accurate purchasing and stock records.
Getting There
To access the Goods Received Not Invoiced (GRNI) Report in Service Geeni, follow these steps:
Open the Business Intelligence module.
Click on the Reports sub-module.
In the Reports window, navigate to the Stock category.
Click the Goods Received Not Invoiced module to open the report.
Add the desired filters (explained below), then click the Apply button to generate the report.
Available Filters and Their Impact
Use the filters at the top of the report to control which GRN (Goods Receipt Note) lines are displayed. These filters help you narrow down data for specific suppliers, branches, or order types.
Branch: Filters the report by branch or depot. The report automatically uses the branch selected in the main Service Geeni interface. If All Branches is selected, you can choose one or more branches. This allows you to review GRN activity at the branch or group level.
Supplier: Filters the report by supplier account. Only GRN lines linked to the selected supplier(s) are displayed. This is useful for supplier reconciliation and invoice follow-up.
Order Type: Filters the report by item or order type. This allows you to isolate specific categories such as stock, equipment, or materials.
Column Breakdown and Key Fields
Each row in the report represents a Goods Receipt line that has been received but not yet invoiced.
Below are the key columns included in the report:
Column Name | Description |
PO No. | Purchase order number linked to the GRN. |
Status | Current purchase order status (e.g. Not Invoiced, Partially Invoiced). |
PO Line | Line number from the purchase order. |
Supplier Account | Supplier account number. |
Supplier Name | Supplier name. |
Date Raised | Date the purchase order was created. |
Date Received | Date the goods were received. |
Received By | User who processed the receipt. |
Order Type | Item or order type. |
Reference | Related job, sales order, or contract reference. |
ID | Stock item number or equipment ID. |
Description | Description of the item. |
Qty. RNI | Quantity received but not invoiced. |
Unit | Unit of measure. |
Bin Location | Bin location or engineer. |
Unit Cost | Cost price per unit. |
Total Cost (Inc VAT) | Total cost including VAT. |
Supplier Unit Cost | Supplier cost per unit. |
Supplier Total Cost (Inc VAT) | Supplier total cost including VAT. |
PA Code | Purchase analysis code. |
Ordered | Original ordered quantity. |
Insight: Reviewing this report regularly ensures that your purchasing and finance teams maintain clear visibility of all outstanding invoice liabilities, reducing the risk of missed invoices or incomplete financial records.
The Goods Received Not Invoiced Report is an essential tool for maintaining control over your procurement and financial processes within Service Geeni.
Review this report regularly, especially during weekly purchasing reviews and month-end close, to ensure all GRN lines are followed up and supplier invoices are processed promptly. This helps maintain financial accuracy and prevents bottlenecks in the procurement cycle.