Let's discover what it is and how it works!
The PO not GRN’d Report provides a list of purchase order items that have not yet been goods received (GRN processed).
This report helps users to:
Track items ordered but not yet received into stock.
Identify discrepancies between purchase orders and received goods.
Monitor supplier delivery performance.
Track outstanding costs linked to unreceived items.
By using this report, teams can maintain better visibility of open procurement items and follow up on undelivered goods to avoid stock shortages.
Getting There
To access the PO not GRN’d Report in Service Geeni, follow these steps:
Open the Business Intelligence module.
Click on the Reports sub-module.
In the Reports window, navigate to the Stock category.
Click the PO not GRN’d module to open the report.
Add the desired filters (explained below), then click the Apply button to generate the report.
Available Filters and Their Impact
Use the filters at the top of the report to refine which purchase order items are displayed.
Branch : Filters the report by branch or depot. The report automatically uses the branch selected in the main Service Geeni interface. If All Branches is selected, you can manually choose one or more branches. This allows you to focus on a specific branch or review data across the business.
Period : Filters the report by purchase order date. Only purchase orders created within the selected period are included. This allows you to focus on current pending deliveries or review historical data.
Column Breakdown and Key Fields
Each row in the report represents a purchase order item that has not yet been fully GRN’d.
Column Name | Description |
PO Number | The purchase order number identifies the order. |
Part No. | The stock item number is linked to the purchase order line. |
Description | Description of the purchase order item. |
Quantity | Quantity of the item ordered. |
Price | Cost price per unit of the item. |
Order Date | The date the purchase order was raised. |
Supplier | Supplier account name linked to the purchase order. |
Branch | Branch or depot number where the purchase order was raised. |
Outstanding Costs | Remaining cost excluding VAT, based on unreceived quantity. |
Outstanding Inc. VAT | Remaining cost including VAT. |
Insight: Monitoring purchase order lines that have not been GRN’d ensures that stock discrepancies are identified early and supplier follow-ups can be prioritised efficiently.
It is recommended that you review this report weekly and combine it with the Open/Outstanding Purchase Orders and Overdue Purchase Orders reports to maintain full visibility of procurement activity.