The Equipment On Hire With Excess Usage report highlights hired equipment that is being used beyond its expected weekly usage threshold. It compares predicted hours with actual recorded clock hours so you can identify assets that are being overutilised.
Use this report to:
Identify equipment exceeding contracted weekly usage.
Monitor utilisation trends across hire contracts and branches.
Support billing reviews and maintenance scheduling.
Proactively manage hire agreements to prevent overuse.
Pro tip: Use this report to stay ahead of excessive wear and unexpected usage costs, protecting both equipment value and customer satisfaction.
Getting There
When you need to run the Equipment On Hire With Excess Usage report:
Open the Business Intelligence module.
Click Reports.
In the Reports window, open the Equipment category.
Select Equipment On Hire With Excess Usage.
Apply your filters, then click Apply to generate the report.
Available Filters and Their Impact
Use the filters at the top of the report to refine your results and focus on specific contract or equipment details.
Branch: Filters by the branch selected in the main Service Geeni interface.
Leave blank to show all branches.
Period: Filters by contract start and expiry dates to define which hire contracts are included.
Customer Account: Filters by customer account number.
Contract: Filters by a specific contract number.
Equip. ID: Filters by a specific equipment ID.
Include Excess Usage Only: When enabled, shows only equipment where Average Weekly Usage exceeds Weekly Predicted Hours.
When disabled, all hired equipment is displayed.
Chart – Equipment Usage Over Time
The bar chart shows total recorded clock hours per contract over time. Use it to:
Spot trends or sudden spikes in usage.
Compare multiple contracts.
Identify when equipment started exceeding predicted limits.
Column Breakdown and Key Fields
Each row in the report represents a piece of hired equipment and its associated usage data within the defined contract period.
Column Name | Description |
Contract Number | Unique identifier for the hire contract linked to the equipment. |
State | The current contract status (e.g., Active, Suspended, Expired, Off Hire, Terminated, PMCS Completed). |
Contract Start Date | The start date of the hire contract. |
Contract Expiry Date | The scheduled end date of the hire contract. |
Contract Term | Describes the type or duration of the hire term (e.g., Weekly, Monthly). |
Equipment | The equipment name or ID used in the hire agreement. |
Weekly Predicted Hours | The contracted expected usage hours per week. Used to assess whether equipment is being overused. |
Start of Clock Hours | The clock reading recorded at the start of the contract or report period. |
Last Clock Reading | The most recent recorded clock hours during the selected reporting period. |
Average Weekly Usage | The calculated average usage hours per week. This is derived through regression analysis (when sufficient data exists) or by averaging readings across the duration of the contract. If this exceeds the Weekly Predicted Hours, the equipment is flagged as having excess usage. |
The Equipment On Hire With Excess Usage report is an essential management tool that enables your team to:
Run this report periodically (e.g., weekly or monthly) to stay ahead of equipment overuse. Use the visual bar chart to communicate trends in performance meetings and ensure contract compliance across all branches.