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The Hire / Service Contract Equipment Hours Usage report shows how equipment is being used across both Hire and Service Contracts. It compares predicted clock hours against actual usage so you can assess performance, efficiency, and contract value.
Use this report to:
Track equipment performance across active contracts.
Compare forecasted versus actual hours to identify inefficiencies.
Analyse contract value through real usage trends.
Support decisions on maintenance, renewals, and asset allocation.
Getting There
When you need to run the Hire / Service Contract Equipment Hours Usage report:
Open the Business Intelligence module.
Click Reports.
In the Reports window, open the Records category.
Select Hire / Service Contract Equipment Hours Usage.
Apply your filters, then click Apply to generate the report.
Available Filters and Their Impact
Use the filters at the top of the report to tailor the data according to your operational and reporting needs:
Branch: Filters by the branch responsible for the contract.
Period: Shows contracts that were active within the selected date range, based on Contract Start and Expiry dates.
Contract Type: Filters by Hire Contract, Service Contract, or Both.
Contract: Filters by one or more specific contracts.
Contract Status: Filters by lifecycle state, such as Active, Pending, or Expired.
Contract Term: Filters by contract duration, such as Monthly or Annual.
Pro Tip: Combine Period, Branch, and Contract Type to compare equipment usage across depots or contract categories.
Tabs Overview
The report provides two display options to help interpret the data efficiently:
View By List: Tabular format for detailed analysis or export to Excel.
View By Chart: Visual comparison of predicted versus actual hours.
Column Breakdown and Key Fields
Each row in the report represents an equipment item linked to a hire or service contract.
Column | Description |
Contract Number | Hire or service contract reference. |
Contract Type | Hire Contract or Service Contract. |
Contract Status | Current contract status. |
Contract Start Date | Contract start date. |
Contract Expiry Date | Contract end date. |
Contract Term | Duration or structure of the contract. |
Site ID | Customer site identifier. |
Equipment ID | Equipment identifier. |
Added To Contract Date | Date the equipment was added. |
Tool ID | Tool identifier, if applicable. |
Model | Equipment model. |
Make | Manufacturer. |
Serial No. | Serial number. |
Starting Clock Hours | Hours recorded when added to the contract. |
Weekly Predicted Clock Hours | Forecast weekly usage. |
Actual Clock Hours | Current recorded usage hours. |
The Hire / Service Contract Equipment Hours Usage report gives you a clear picture of how your assets perform under contract. Run this report weekly or monthly to ensure equipment usage aligns with forecasts and contract expectations.