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The Hire Contract Off-Hire Revenue report shows all revenue generated when equipment is taken off hire before the end of a hire contract. It helps you track the financial impact of early returns and ensure all off-hire activity is invoiced correctly.
Use this report to:
Review revenue generated from off-hired equipment.
Monitor charges applied per item based on duration and rate.
Analyse collection charges and overall invoicing.
Support forecasting and financial reconciliation for hire contracts.
Getting There
When you need to run the Hire Contract Off-Hire Revenue report:
Open the Business Intelligence module.
Click Reports.
In the Reports window, open the Records category.
Select Hire Contract Off-Hire Revenue.
Apply your filters, then click Apply to generate the report.
Available Filters and Their Impact
Use the filters at the top of the report to tailor the data to your specific business needs:
Branch: Filters by the branch or depot managing the hire contract.
Period: Filters by the Off-Hire Date of the equipment. Use this to review activity for a specific time period.
Hire Contract: Filters by selected hire contract numbers.
Equip. ID: Filters to a specific equipment item. Use this to analyse revenue per asset.
Hire Option: Filters by the hire option selected in the contract. Use this to compare performance across pricing models or hire strategies.
Pro tip: Combine Branch, Period, and Hire Option to identify high-performing locations or equipment categories.
Column Breakdown and Key Fields
Each row in the report represents an individual equipment item that has been taken off hire. Below is a description of each key column:
Column | Description |
Equipment ID | Unique equipment identifier. |
Equipment Start Date | Date the item was added to the contract. |
Off-Hire Date | Date the item was taken off hire. |
Equipment Rate | Original hire rate. |
No. of Days Charged | Total chargeable days. |
Charge Per Day | Calculated daily charge based on rate duration. |
Hire Amount Charged | Total hire charge for the off-hire period. |
Collection Charge | Charge for collecting the equipment. |
Contract Number | Hire contract reference. |
Contract Start Date | Contract start date. |
Contract End Date | Contract expiry date. |
Contract Term | Contract term description. |
Invoice Value | Value of the most recent or upcoming invoice. |
Invoice Date | Date the last invoice was raised. |
Next Invoice Date | Scheduled date of the next invoice. |
Invoice Frequency | Invoicing cycle, such as monthly or quarterly. |
Payment Term | Customer payment terms. |
No. of Equipment | Total items on the contract at off-hire time. |
The Hire Contract Off-Hire Revenue report helps you maintain full control over off-hire billing and contract profitability. Run this report monthly to monitor off-hire behaviour, confirm revenue accuracy, and support financial planning across your hire operations.