Let's get started!
The Fixed Assets functionality in Service Geeni is designed to help you manage and monitor the financial lifecycle of your organisation's fixed assets. From asset type maintenance to depreciation tracking, the platform offers a comprehensive view of your assets by branch and type.
Getting There
You can manage Fixed Assets via the Finance menu and selecting Fixed Asset Register Enquiry.
Navigation
The Fixed Asset Register Enquiry window provides a high-level overview and detailed controls for managing assets.
Across the top, you have the standard search filters.
Next, you have the Maintenance options:
Asset Type Maintenance
Branch Asset Type Maintenance
Asset Maintenance
Each option provides maintenance functionality related to asset types, branches, or individual assets.
Below that, you have the summary field.
Finally, you have the Assets section.
Summary Section
The summary section provides historical and financial data related to all asset types. It includes key financial metrics for each asset type:
Net Book Value (Current Value).
Posted Depreciation To Date
Manually Added Depreciation To Date
Calculated Depreciation To Date
Total Depreciation To Date
Net End Book Value
Assets Section
Below the summary, you will see a list of asset types. For each asset type, a plus icon allows you to see further details, such as:
Asset Type
Asset No
Equip/Tool ID
Asset Description
Model
Net Book Value (Current Value).
Posted Depreciation To Date
Manually Added Depreciation For Month
Calculated Depreciation For Month
Total Depreciation For Month
Net End Book Value
Asset Type Maintenance
This button lets you manage asset types.
Click Asset Type Maintenance from the Fixed Asset Register Enquiry window.
The Asset Type window will appear, listing all asset types currently in the system.
Adding a New Asset Type
To add a new type:
Click the Add Asset Type button.
Complete the following fields in the Add Asset Type window:
Asset Type
Description
Depreciation Type: Straight Line or Reducing Balance.
Depreciation Period: numeric only, mandatory.
Residual Value: Disables Residual Percentage.
or
Residual Percentage: Disables Residual Value.
Monthly Depreciation Percentage: Enabled only if Depreciation Type = "Reducing Balance".
Click Save to add the asset type or Cancel to discard changes.
Once saved, the new asset type appears in the list.
Branch Asset Type Maintenance
To manage asset types by branch:
Click Branch Asset Type Maintenance, which opens the Branch Asset Type window.
Adding a Branch Asset Type
Click the + Add button.
In the Add Branch Asset Type window, complete the following fields:
Branch (mandatory).
If the system is on a specific branch, it auto-fills.
If "All Branches" is selected, choose the desired branch.
Asset Type
Nominal
Department Code
Cost Centre
Click Save to add or Cancel to discard.
The new branch asset type will appear in the list.
Asset Maintenance
To maintain individual assets:
Click Asset Maintenance from the Fixed Asset Register Enquiry window.
The Asset Maintenance window will appear, displaying all existing assets.
Adding a New Asset
Click the + Add button.
Fill out the required fields in the Add Assets window:
Branch No
Asset Type
Original Cost of Asset
Equipment ID
Asset No
Date Asset Added
Tool ID
Purchase Date
Start Depreciation From
Asset Description (Non-Equipment-based Asset)
Depreciation Charged Prior to System
Net Book Value (Current Value): Auto-computed, disabled.
Monthly Depreciation % Type: Asset Type Level, Calculated, Asset Level.
Monthly Depreciation %: Auto-computed, disabled.
Click Save to finalise or Cancel to discard.
