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A Purchase Invoice Credit Note is used when a supplier issues you with a credit against a Purchase Invoice.
Rather than creating a separate miscellaneous purchase credit, the credit is raised against the relevant Purchase Invoice.
To produce Purchase Invoice Credit Notes, users require:
The Purchase Orders access right in Service Geeni allows users to create and manage supplier purchase orders.
The Invoices access right in Service Geeni allows users to create and manage customer invoices.
Getting There
Open the Purchase Invoice Credit Note module via the Finance menu.
Producing a Purchase Invoice Credit Note
In the credits screen.
Select a Supplier Account.
Choose the relevant Purchase Invoice.
Enter the required Credit Note Reason.
The original invoice lines are displayed, allowing you to specify the value being credited by the supplier.
Adjusting the credit value for each applicable line:
Click the edit icon via the Action Tray.
Use the New Price column to specify the revised price after the supplier's credit.
Click the tick to confirm the changes.
Service Geeni calculates the credit from the difference between the original price and the new price.
For example:
Original price: £21.34
New price: £13
Credit: £8.34
Note: The price can be changed, but the quantity cannot when producing the Purchase Invoice Credit Note.
Scroll down the screen to the totals section.
Carriage can be included in the Purchase Invoice Credit Note where required.
Adjust the credit as necessary before completing the process.
Once you have reviewed the credit:
Check the lines and credit values.
Confirm the appropriate Credit Note Reason.
Check the resulting credit total.
Complete the credit.
The supplier credit is then recorded against the Purchase Invoice.
Finding a Completed Credit
Once raised, the credit can be found in Purchase Invoice Reprint at the bottom of the list.
Expand the nested grid to view the details of the credit note, such as Nominal and VAT Code.
Purchase vs Sales Credits
Purchase Invoice Credits are supplier-side transactions and therefore appear in Purchase Invoice Reprint.
This differs from customer-facing credits such as:
Hire Contract Credits
Service Contract Credits
Miscellaneous Credits
Sales Order Credits
These are sales transactions and are available through Sales Invoice Reprint.
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