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The Hire Equipment Over Predicted Hours report helps monitor hire equipment usage against expected usage, highlighting equipment that has exceeded its predicted operational hours.
This report enables branch managers, hire supervisors, and finance teams to:
• Identify hire equipment that may be overused or mismanaged.
• Ensure accurate invoicing and charge calculations based on actual usage.
• Monitor contract performance and assess whether predicted hours are realistic.
• Manage maintenance schedules effectively to prevent overuse-related failures.
Getting There
To access the Hire Equipment Over Predicted Hours report:
Open the Business Intelligence module.
Select the KPI Viewer sub-module.
Locate the Hire Equipment Over Predicted Hours report.
Click the report module to generate the report using the default or previously applied filters.
Alternatively, click the gear icon on the lower-right corner of the report module to add or change filters, then click the report module to generate the report.
Available Filters and Their Impact
Use the filters at the top of the report to refine which hire equipment records are displayed.
Date: Defines the point in time at which equipment usage is evaluated against predicted hours. Only hire equipment active on the selected date is included in the report.
Tip: Use this filter to assess equipment performance on a specific date or review cumulative usage over time.
Column Breakdown and Key Fields
Each row in the report represents a hire equipment item currently exceeding its predicted hours.
Column Name | Description |
Branch | Name of the depot or branch managing the hire contract. |
Equipment ID | Unique identifier of the hire equipment. |
Make | Manufacturer of the hire equipment. |
Model | Model name or number of the hire equipment. |
Type | Category or classification of the hire equipment. |
Customer No. | Customer account number linked to the hire equipment. |
Customer Name | Customer account name associated with the hire equipment. |
Contract Number | Contract under which the equipment is hired. |
Start Date | Contract start date. |
End Date | Contract end or expiry date. |
Hire Option | Type of hire arrangement selected in the contract. |
Weekly Predicted Hours | Expected usage per week, defined when the equipment was added to the contract. |
Current Clock Hours | Actual recorded usage of the equipment. |
Predicted Clock Hours | Calculated usage based on the number of chargeable days and expected per-day usage; computed as (per-day predicted hours × chargeable days) + starting clock hours. |
Insight: The Predicted Clock Hours value is calculated using the expected daily usage, chargeable days, and starting clock hours. Comparing this value against the Current Clock Hours helps identify equipment that may be exceeding expected usage levels.
The Hire Equipment Over Predicted Hours report provides visibility of equipment usage that exceeds contractual expectations.
By using this report, teams can:
• Detect equipment usage that exceeds expected limits.
• Reduce the risk of overuse-related breakdowns and maintenance issues.
• Ensure accurate billing based on actual equipment usage.
• Improve operational oversight and resource allocation.
Review this report regularly as part of hire contract management processes to identify overused equipment, support maintenance planning, and ensure billing remains accurate.