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The Hire Contract Invoices Report gives you a detailed view of the invoices generated from your hire contracts. It supports accurate financial tracking and keeps hire billing transparent.
Use this report to:
Track invoices issued against hire contracts.
Review the billing period each invoice covers.
Monitor revenue from hire agreements, including VAT.
Check contract details such as the issue number, start date, and end date.
Cross-check the order references linked to customer hire contracts.
Getting There
To access the Hire Contract Invoices Report:
Open the Invoices module.
Select Hire Contract Invoices.
The report will display using the default criteria.
Select Apply Filters to refine the results.
Choose the required filters, then select Apply to update the report.
Available Filters and Their Impact
Use the available filters to refine the invoices displayed in the report:
Period: Filters the report by invoice date, showing only hire contract invoices issued within the selected date range.
Use a shorter date range for recent billing checks, or a longer one for financial reporting and trend analysis.
Invoice Number: Filters the report to show specific invoices.
Ideal when you're investigating or validating a particular invoice.
Hire Contract: Filters the report by the selected hire contracts.
Useful for reviewing the billing history of a specific hire agreement.
Order Ref: Filters the report by the order reference linked to the hire contract.
Helps you match invoices against customer purchase orders or internal references.
Column Breakdown and Key Fields
Each row in the report represents a hire contract invoice.
Column Name | Description |
Invoice Number | The unique reference number assigned to the invoice |
Invoice Date | The date the invoice was issued |
Invoice Period | The billing period covered by the invoice (from and to dates) |
Contract Number | The hire contract number (including the version, if applicable) |
Issue Number | The issue or revision number of the hire contract |
Order Reference | The purchase order or reference linked to the hire contract |
Contract Start Date | The date the hire contract became effective |
Contract End Date | The expiry or end date of the hire contract |
Invoice Value Excl. VAT | The total invoice amount excluding VAT |
VAT | The total VAT amount applied to the invoice |
Invoice Value Incl. VAT | The total invoice amount including VAT |
The Invoice Value Excl. VAT, VAT, and Invoice Value Incl. VAT columns are calculated automatically from the net, VAT, and gross values of the hire contract invoice details. This keeps your financial reporting accurate.
The Hire Contract Invoices Report is an essential tool for monitoring and managing hire billing in Service Geeni.
With this report, you can:
Track all invoices generated from hire contracts.
Check billing periods and make sure invoices align with contract terms.
Monitor revenue and VAT for accurate financial reporting.
Cross-reference contracts, invoices, and order references.
Review this report regularly, especially during each billing cycle, to make sure all hire contract invoices are accurate and complete. Targeted filters help you isolate specific contracts or invoices, making reconciliation, reporting, and audits quicker.